The Panic-Proof Blueprint: Task Delegation Made Personal

Title Card: The Panic Proof Blueprint

What is a Panic-Proof Blueprint?

The Panic-Proof Blueprint is our secret weapon when it comes to developing successful virtual assistant relationships.

It’s one part course and one part workshop and it was designed to drill down on what you’re doing, what you’re not doing, and what you wish you were doing. Through a minimum of one week of time tracking, we’re able to get an honest and transparent view of what’s actually going on in your business (versus what you may think is going on). This isn’t to say that you don’t know what you’re doing, but, well… we’ve found that many business owners really don’t know all that they do each day so they aren’t able to delegate effectively!

In addition to your time tracking reports, we’ve created a series of exercises about your worth, your intentions, and your goals that we’ll guide you through.

With your time tracking and worksheets combined, we can determine how your current operations are affecting your productivity, your business outcomes, and your quality of life.

When you’re a business owner, life is life. There’s rarely separation from personal and professional time and goals. We get that and it’s why we take a holistic view of your time, not just the time you spend in the office (virtual or IRL!).

The Blueprint was set up in a way that allows you to work at your own pace while also giving you the accountability you need to get the homework done. Then, once you’ve turned in your assignments, we meet together for a 90-minute session to analyze what you’ve shared.

By the end of our time together, you’ll be able to get a tangible view of what you should be doing versus what’s wasting your time and what you’re uniquely qualified to do versus what can easily be delegated or automated.

We developed this tool to be very interactive, so while there are assignments to submit that remain the backbone of the program, your line to us is always open so that we can adjust to meet your specific goals.

Why does the Panic-Proof Blueprint matter?

The purpose of this program is twofold. First, it’s important for us to help you identify what you should and shouldn’t be doing and what your time is worth in your business. Too often, we find that our clients think they know what they need, but then when we start working with them we find that their reality and the reality of the way their business truly operates doesn’t match.

Instead of building a relationship based on their assumptions and roadblocks when it comes to task delegation, this approach is data-driven. You will recognize the actual tasks that are taking up your time, learn the value of your time by putting a dollar amount behind each hour, and ultimately help you start to realize the economic and emotional sense it makes to automate and delegate the parts of your business that don’t need your magic touch.

Second, it’s important for us to learn the details of your day-to-day life before we start working with you so that we can determine what type of support you need. The more information we can gather about you prior to matching you with an assistant, the better our working relationship’s foundation will be.

Why do you need the Panic-Proof Blueprint?

I know what you’re thinking. 90% of our clients balk at needing this type of program when we present it. They think they know what they’re doing, what they’re best at, and what they need help with. They just want to get started.

But the hard truth of it is, if you already knew all of these things, then you’d likely not be coming to us for help with your hair on fire.

We want to dig deeper so that we’re not treating the symptoms of the problems, but are solving the actual problems.

We don’t just want to have a discovery call to learn that you need podcast research done and meetings scheduled next week and someone (anyone?) to handle it.

We want to learn why you’re doing what you’re doing, what difference it makes for you, and how we can help you beyond next week or next month. We want to uncover the ways in which you don’t even know you need help yet so that we can make sure you’re ahead of the game the next time you see an opportunity to scale, shift your offerings, write a book, or start a family. The Panic-Proof Blueprint will help us do that together.

What’s the real life impact?

Take it from our Director of Calm, Jess Tyson. She saw problems emerging every day, was having stress-induced nightmares, and knew something had to change. She was hesitant to track her time so carefully and she hates being told what to do, but she knew that this would work.

The results of this Blueprint were pretty eye-opening for me. When I finally did stop to look at my life, it was obvious why I felt so sick and tired. Unfortunately, we often wait until something terrible happens before we take the time to reflect. For me, the bottom line was that I was holding on to so many responsibilities that I was not uniquely qualified to do. All of the things I felt like I “should” do were pushing out anything I actually wanted to do.

From this exercise, it turned out that in my perfect world, the things I loved and wanted to be doing were fewer than I realized. There were exactly six things: 

  • Spread my knowledge through writing and speaking to help make my clients, team members, and colleagues better
  • Earn enough money to live a comfortable life
  • Travel to new places
  • Hear live music as much as possible
  • Eat and cook delicious food
  • Spend quality time with my family and friends

Six things. Six things that I needed to keep in focus. Six things that would drive me to being the best possible version of myself. If anything else got in the way of those things, I needed to remember to evaluate whether they are truly necessary, and if they are, whether I need to do them myself or not.

One of the best pieces of advice I ever got was to figure out what mattered to me and make sure every decision I made would propel me toward that thing. I received that advice too young in my life and in my career to really understand what it meant. But I certainly get it now.

Through this simple yet high-touch exercise, all of a sudden you can start to see everything that has been holding you back from living the life you want. It’s all right there on the page staring at you in the face. All the things that have been bogging you down. All the things that have made you dread going to work. All the things that have kept you from the people you love. All the things that you thought you could never get away from.

They’re looking up at you from that page in your notebook or on your laptop. They’re saying, “Delegate meeeeee!”

And guess what? You can!

It’s been amazing to see how Jess is now able to focus on the big-picture strategy items for Don’t Panic while only working several hours a day versus the 50+ she spent before.

What will you receive?

When you complete the Blueprint, you’ll walk away with a step-by-step plan for task delegation, automation, and relegation. Anything that you’re not uniquely qualified to do will come off your plate, and whatever’s left is what you will focus on. Ideally, these remaining tasks will be things that you love and things that were the original reason why you started your business in the first place.

That’s our goal: To get you focused on the things that no one else can do so that you can get back to making a difference for your clients, team, and even your family at home.

What happens after that?

After you receive your finalized Blueprint from us, you have a few options.

  • You can hire us for the time we recommend (minimum 5 hours per week) and plan to work your way up to the time that you’ll ideally need to be the most successful. Rome wasn’t built in a day, but you’ve gotta start somewhere, and we get that!
  • You can hire someone else. Sometimes we find that you don’t need an assistant, but rather a COO, business manager, bookkeeper, or a home chef! Our goal is to make sure you have what you need to be successful, even if that doesn’t include Don’t Panic Management.
  • You can do nothing. You’re not locked into anything when we begin the Blueprint process. You can always file it away for whenever you’re ready.

It’s also important to keep in mind that this isn’t something that you do once and it works forever. Your time and schedule need constant maintenance as life changes. You’ll probably benefit from at least one time audit per year, if not one per quarter.

So, whaddya say? Are you ready to start taking your time back? Are you ready to focus on the parts of your business that can’t run without you? Are you ready to skip the email inbox this weekend and get out for a spin on your bike? Click here to book your discovery call and let’s get you panic-proof! 

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